Contact the Board

Everything in writing, everything tracked, nothing that depends on one volunteer picking up the phone.

Why there are no personal numbers here

The Board is five unpaid neighbors. They are not a staffed office, and publishing their phone numbers has never once made the Association answer faster. What it does is put a volunteer on call at nine at night for something that needed a written answer the next morning.

So correspondence runs through the Association. A message sent here gets a reference number and an acknowledgment within seconds, reaches every Director at once, and sits in the record until it is answered. If one Director is traveling, nothing stalls. If a matter is disputed later, there is a dated record of exactly what was said.

Residents are free to say the Board is wrong, and they do. What this system is built to stop is the part that drives volunteers out: abuse aimed at a person rather than a decision. What that means in practice.

How to reach the Board

Owners

Sign in and open a request. You get a reference, a due date, and the full history of your own matters.

Open the owner portal

Everyone else

Prospective buyers, real estate agents, contractors, neighboring associations and anyone without an owner account can write to the Association directly.

Email the Association

HOA@deerwoodmanor.com

Not the Association

Call the Oakland County Sheriff or Independence Township, not the Board, for anything happening now: noise, a blocked driveway, an animal running loose, suspected crime, a downed wire, a water main. The Board cannot act in the moment and routing it here only costs you time.

Management company

Dues, statements, status letters and resale documents are handled by the Association's management company.

InRhodes Management
2391 Pontiac Road
Auburn Hills, MI 48326

Pay dues

Volunteer

The Association runs on unpaid work. These are the roles actually open, rather than a general appeal.

Assistant Secretary

Mailings, public relations, social media and keeping the notice schedule moving.

Community events

Someone with ideas and the follow-through to run them: a garage sale, a block party, a seasonal event.

Signage and design

The Association has real-estate style signs for notices and seasonal greetings and needs someone who can design a set of them.

Community beautification

Resident-led projects. The Kindness Rocks project under the mailboxes started this way. Pitch one and lead it.

Volunteer through the portal Email the Association

Serving on the Board

Directors are elected at the annual meeting and serve two-year staggered terms. You run for the Board, not for a position: the Board decides who holds which office afterward.

You need to be an owner in good standing, able to attend and vote regularly, and willing to act in the interest of the Association as a whole rather than to pursue a dispute.

Bylaws 5.1, 5.2

How the Board works

Community conduct standard

Always fine, and never screened out

  • Saying a decision was wrong, unfair, badly handled or badly communicated
  • Saying the Board is not doing its job
  • Anger, frustration, bluntness and sarcasm about a situation
  • Disagreeing with a rule, a fine or an assessment
  • Describing a condition on a property factually

Held or declined

  • Insults and contempt aimed at a person rather than a decision
  • Accusing a named person of a crime or of dishonesty
  • Calling on neighbors to pressure, confront or gather at a household
  • Content about someone's family, appearance, health, finances, race, religion or nationality
  • Posting another person's phone number, email or address
  • Threats of harm to a person, an animal or property

A message that is held is read by a Board officer and passed on if it is in bounds. You are told what happened and why, and you can edit and resend. Repeated abuse moves correspondence into writing at a reduced rate, which is reviewed every ninety days and never affects your rights as an owner: you can still vote, attend meetings, file requests and appeal any matter.